Essential Tools That Help Run a Translation Business During a Pandemic

In the wake of the pandemic, businesses worldwide have pivoted to remote operations, and the translation industry is no exception. Navigating through these uncertain times demands a robust toolkit equipped to handle the challenges of remote work efficiently. From managing projects to ensuring data security, the right set of tools can make all the difference. Here, we delve into 10 essential tools that every translation business should embrace to thrive in the pandemic era.

10 Essential Tools That Help Run a Translation Business During a Pandemic

1. Controlio

Controlio offers comprehensive employee monitoring software freemium, crucial for ensuring productivity and data security in a remote setup. By monitoring employee activities, Controlio helps businesses identify potential data blind spots and mitigate risks effectively. Its freemium model makes it accessible to businesses of all sizes, offering essential features to monitor and manage remote teams seamlessly.

2. Translation Memory Tools

Translation Memory (TM) tools like MemoQ, SDL Trados, or Wordfast help maintain consistency and accuracy across translations. These tools store previously translated segments, reducing redundancy, improving efficiency, and ensuring quality even when working remotely.

3. Communication Platforms

Clear communication is vital for remote teams. Platforms like Slack, Microsoft Teams, or Zoom facilitate seamless communication, enabling instant messaging, video conferencing, and file sharing. These platforms bridge the gap between team members, fostering collaboration despite physical distance.

4. Cloud Storage Solutions

Translation Business

In a remote setup, secure access to documents is paramount. Cloud storage solutions like Google Drive, Dropbox, or Microsoft OneDrive offer centralized storage, easy accessibility, and robust security features. They mitigate the risk of data blind spots and ensure that essential documents are always within reach.

5. CAT Tools

Computer-assisted translation (CAT) tools enhance translator productivity by providing features like glossary management, terminology consistency, and automated quality checks. Tools such as memoQ, OmegaT, or Wordfast Pro streamline the translation process, saving time and maintaining accuracy.

6. Time Tracking Software

Managing remote teams necessitates effective time tracking. Tools like Toggl, Harvest, or Clockify enable accurate tracking of billable hours, enhancing transparency and accountability. With insights into time spent on different tasks, managers can optimize workflows and improve productivity.

7. Project Management Software

Effective project management lies at the heart of a successful translation business, especially amidst the pandemic’s disruptions. Tools like Trello, Asana, or streamline workflow, assign tasks, and ensure deadlines are met. With real-time updates and collaboration features, managing multilingual projects becomes a breeze.

8. Virtual Private Networks (VPNs)

Securing data transmission is imperative, especially when working with sensitive information. VPNs like NordVPN, ExpressVPN, or CyberGhost encrypt internet connections, safeguarding data from potential cyber threats. By providing a secure virtual environment, VPNs protect confidential client data during translation processes.

9. Online Payment Platforms

Simplify the payment process with online payment platforms like PayPal, Stripe, or TransferWise. These platforms facilitate seamless transactions, ensuring timely payments and eliminating the hassles associated with traditional payment methods. With transparent transaction records, financial management becomes hassle-free.

10. Cybersecurity Solutions

Protecting sensitive data is non-negotiable for translation businesses. Invest in robust cybersecurity solutions like antivirus software, firewalls, and endpoint protection tools. Brands like Norton, McAfee, or Bitdefender offer comprehensive cybersecurity suites, safeguarding against malware, phishing attacks, and other cyber threats.


In the face of the ongoing pandemic, translation businesses must adapt to remote work environments effectively. By leveraging the right tools and technologies, businesses can overcome challenges, maintain productivity, and ensure data security. From project management to cybersecurity, each tool plays a crucial role in streamlining operations and fostering success in the translation industry. Embrace these 10 essential tools to navigate the pandemic era with confidence and resilience.